A disaster can strike anytime and it is crucial to have a recovery plan. There can be a variety of things that can cause a disaster. We often think that a disaster is a storm or natural disaster. This is not always the case. A disaster can occur when an unexpected incident happens. This could be a break-in, fire, structural damage, broken pipes, and other non-planned problems. A recovery plan can create a safe and secure solution to any unexpected disaster. It can give a guideline to follow in case a situation occurs. This will save time, money, and it will provide a guide to get back up and running smoothly again. Here are eight ingredients of an effective disaster recovery plan.
Be Knowledgeable of the Inventory
Being able to know what type of inventory you have can be critical. It is important to make a list of the applications that you have and use. Also, include the technical information and contact information on the list. Doing this, will get you back up and running faster after a disaster occurs. The list is a refresher of applications and hardware that you have in case something is destroyed, damaged, or deleted.
Loss of Data and Time
Figure out how much time that you need to get back up and running. Decide what applications you need operating first and then analyze the time it would take to make that happen. Do this will each application and you will know how much time it will take to become operational again after a disaster. It will also let you see how much money would be lost from being down for that amount of time.
Give me each member of the personnel a plan of action when creating the disaster recovery plan. Ensure that each personnel understands the position that is assigned to them. It is a good idea to go over the plan several times to ensure that it will run smoothly if a disaster was to occur. Decide on who calls the disaster team and what steps should be taken for a speedy recovery.
Communication is critical when a disaster strikes. People need to be able to talk with each other when devastation strikes. Informative and effective communication abilities are important when a disaster occurs. When normal communication methods are unavailable, it is good to have a backup communication system.
The recovery plan should include a safe alternative route that employees take to a safe zone. The route should be reviewed with employees to ensure they know what to do to maintain safety in a disaster. If there is another area that work can continue in a disaster, then employee’s need to know where that is.
The services or technical equipment is sourced to other businesses, ensure there is a disaster contract. The contract between the outsourced businesses and you will lay out the disaster plan. It will ensure that the outsourced product will be back in operation at a given time in case a disaster occurs. A contract displays an agreeable plan of action to take when something unexpected happens.
Secure information needs to be taken into consideration when constructing a disaster relief plan. The critical information and data should maintain its safety during an active plan. Employees will need to know how to access the confidential data and how to keep it safe without being compromised during a disaster.
Plan Regular Tests
The disaster recovery plan should be tested frequently to ensure that employees know what is expected of them. The employees need to ask questions and find out more information regarding the plan and the process that needs to be taken. The frequent tests will better prepare employees for a disaster situation and the testing will improve their performance if something occurs.